Constitution and Bylaws

UNIT CONSTITUTION AND

UNIT BYLAWS

UNIT CONSTITUTION

ARTICLE I

NAME OF ORGANIZATION

Sec. 1 This organization is a chartered Unit of the Wally Byam Caravan Club International, Inc.

and shall be known as the NEVADA Unit of the Wally Byam Caravan Club International, Inc.

ARTICLE II

OBJECTIVES

Sec. 1 The objectives of this non-profit organization shall be:

• To furnish encouragement and assistance in the development of the Unit and thus afford

fraternization for recreational vehicle owners.

• To encourage safe driving and assist in improving the general welfare of the recreational

vehicle public through assistance and active participation of all its members in building a

strong organization for the betterment of good will toward recreational vehicle travel.

• To coordinate with and participate in the interests and activities of the International and

the Region.

• To cooperate with other organizations and units within our sphere which are seeking to

elevate the standards and ethics of the various groups.

• To disseminate information of an advisory and educational nature which will be of value

to its members and the public.

• To study, advise and recommend legislation which is in the interest of the recreational

vehicle public and oppose all legislation which is discriminatory and injurious to the

recreational vehicle public.

• To encourage government and private agencies to provide more and better recreational

vehicle parks and facilities.

ARTICLE III

MEMBERSHIP QUALIFICATIONS

Sec. 1 An adult who owns a hard-sided recreational vehicle manufactured by Airstream, Inc.

shall be eligible for membership.

Sec. 2 There are two classes of membership in this unit–Regular Members and Affiliate

Members.

Sec. 3 An applicant for membership in this Unit shall be submitted through the WBCCI website

membership link and, upon the payment of International and Unit dues, shall be a

Regular Member of this Unit.

Sec.4 Regular Members who have sold their recreational vehicle manufactured by Airstream,

Inc., may, upon request, retain their membership as Regular Members of this Unit

pursuant to the provisions of Sec. 2 ARTICLE VI of the International Constitution. Such

Regular Members shall possess all the rights and privileges of the International Club,

including full voting rights in all elections and on all questions.

Sec.5 Regular Members of another Unit may become Affiliate members in this Unit by an

application to the Membership Committee and upon acceptance shall possess all the

rights and privileges of the Unit except:

• The right to hold office in the Unit.

• The right to vote in the selection or election of officers in the Unit, Region or

International or on any amendment to the Unit or the International Constitution.

• The right to vote on the dissolution of the Unit, consolidation of the Unit with one or

more units, or the merger of the Unit with another Unit.

Sec. 6 Applicants for Affiliate membership in this Unit must submit dues and show evidence of

membership in the International Club through another duly chartered unit.

Sec. 7 Failure to pay either Unit or International dues will automatically terminate membership

in the unit.

Sec. 8 In those cases of co-ownership of a hard-sided recreational vehicle manufactured by

Airstream, Inc., the rights and privileges of membership shall be deemed to include the

family members/significant others of such co-owners but collectively such co-owners

shall possess one vote only except such co-owners who each pay International and Unit

dues to this Unit shall each have one vote. A co-owner is defined as one of two WBCCI

members who own a single Airstream Recreational Vehicle. Existing co-owners with

more than two memberships on June 25, 2005, are not subject to this two membership

limitation, as long as they maintain continuous membership in WBCCI.

ARTICLE IV

OFFICERS AND THEIR ELECTION

Sec 1 The officers of the Unit shall be Regular members of the Unit and may consist of:

• President

• First Vice President

• Second Vice President

• Corresponding Secretary

• Recording Secretary

• Treasurer

• Membership

• Trustees (up to four)

Sec.2 The Officers shall be elected at the annual business meeting and shall be installed and

shall assume office on January 1st. An officer, except for Trustees, shall serve in office

for a term of one year or until a successor is elected but in no case shall an officer be

eligible to serve more than two consecutive terms in the same office except the Recording

Secretary, Corresponding Secretary or Treasurer provided said officers are duly

nominated and elected for each term of office.

Sec. 3 The Trustees shall be elected at the annual business meeting, each for a term of two years,

but arranged so that only one-half such Trustees terms expire in any one year. No Trustee

shall serve more than one two year term consecutively.

Sec.4 An officer who advances to an office pursuant to the provisions of Sec. 5 of this

ARTICLE shall not be deemed to have served a full term in such office unless said

service is for a period of greater than one-half (1/2) the term of such office.

Sec.5 In the event of the death or resignation of the President or the death, advancement or

resignation of a Vice President, or an officer’s inability to fulfill the duties of office, the

next ranking Vice President (in the order first, second) shall advance thereto. All other

vacancies on the Executive Board, except that of the Immediate Past President, shall be

filled by a majority vote of the Executive Board.

ARTICLE V

EXECUTIVE BOARD

Sec. 1 The Executive Board shall consist of all of the unit officers plus the immediate Past

President of the unit.

Sec.2 The Executive Board shall be the administrative body of the Unit and shall define the

policies of and have full administrative authority in all matters pertaining to the Unit, and

shall exercise general control and supervision of all officers and committees.

Sec. 3 The President or any two members of the Board may call a business meeting of the

Executive Board at any time deemed necessary.

Sec.4 A quorum of the Executive Board shall consist of a majority of its members.

ARTICLE VI

UNIT BUSINESS MEETINGS

Sec. 1 The annual business meeting of the Unit shall be held during the 4th quarter of the

calendar year. Additional business meetings may be held during any rally of the Unit,

and also may be called at any time by a majority vote of the Executive Board. The date,

time, location and purpose of all Unit business meetings shall be announced to the

members in writing at least fifteen days prior to the meeting. A quorum for conducting

business at any business meeting shall be not less than 10 percent of the membership.

Sec.2 All Regular Members voting at the annual or additional business meetings of this

organization, and each such membership, identified by the International Club

membership number, shall be considered one vote, except for co-owners who each pay

International and Unit dues to this unit as provided for in Article ID, Section 8.

Sec. 3 Ballots submitted by email, regular mail or facsimile may also be accepted from Regular

members unable to attend regular or special business meetings. The President and

Recording Secretary shall ensure no member casts more than one ballet. Votes allowed in

this manner should be received by the unit no later than two (2) days before the regular or

special meeting at which a vote is to be taken. These votes must be kept confidential

until voting at a meeting has taken place.

ARTICLE VII

BYLAWS

Sec. 1 Bylaws consistent with this Constitution and with the Constitution, Bylaws and Policy of

the Wally Byam Caravan Club International, Inc., embodying additional provisions for

the government of the Unit may be adopted by the Executive Board.

ARTICLE VIII

AMENDMENTS

Sec. 1 Proposed amendments to this Constitution shall be submitted to the Executive Board in

writing. The Executive Board shall submit all such amendments to the members for their

consideration.

Sec. 2 Any Article or Section of this Constitution may be amended by a two-thirds vote of the

members voting at a business meeting of the Unit or a special meeting called for that

purpose, providing in either case, a notice containing the proposed amendment or

amendments has been distributed to each member of the Unit at least fifteen days prior to

such a meeting.

Sec. 3 All amendments to this Constitution shall become effective upon adoption.

*This Constitution, as last amended, was adopted on September 30, 2017.

UNIT BYLAWS

ARTICLE I

PARLIAMENTARY AUTHORITY

Sec. 1 Parliamentary procedures for all meetings of the Unit and Executive Board shall be

governed by the current edition of ROBERT’S RULES OF ORDER NEWLY REVISED

except when they are in conflict with the Constitution, Bylaws, or Policy of this Club.

Sec. 2 The order of business will be determined by the current President, but may include:

A. Opening Ceremonies

a. Invocation (Nonsectarian)

b. Pledge of Allegiance (The United States Pledge of Allegiance may be omitted

at all WBCCI rallies, events, and functions held outside the United States).

B. Roll Call (required)

C. Approval of Minutes (required)

D. Reports of Officers and Committees

E. Special Orders

F. Unfinished Business

G. New Business

H. Announcements

I. Adjournment

ARTICLE II

COMMITTEES

Sec. 1 Standing/ADHOC Committees may be:

A. Budget

B. Caravan

C. Constitution and Bylaws

D. Ethics and Grievance

E. Family/Youth

F. Historical

G. Hospitality

H. Legislative

I. Membership

J. Publicity

K. Public Relations

The President shall appoint and be an ex-officio member of all committees except the

Nominating Committee.

Sec. 2 All Standing/ADHOC Committees shall consist of a Chairman and as many members as

deemed necessary by the President. Chairmen of Standing Committees shall report at

each meeting of the Executive Board.

STANDING/ADHOC COMMITTEES

General Duties

1. Budget – In cooperation with the incoming and outgoing Treasurer of the Unit, prepare

for the Executive Board a budget projecting the unit’s income and expenditures for the

next year.

2. Caravan – To plan, organize, and obtain leaders for unit caravans that are operated or

conducted for the Unit within the scope of the WBCCI Caravan Handbook. To develop

an aggressive Unit Caravan program and to coordinate unit caravan matters with

appropriate Region and International Caravan Committee personnel.

3. Constitution and Bylaws – To conduct a continuing review and study of the Unit and the

International Constitution and Bylaws and to make recommendations for any

amendments or additions deemed desirable and in the best interest of the Club.

4. Ethics and Grievance – To investigate and assess all grievances or complaints made by

members and others and to make recommendations thereon to the Unit Executive Board.

5. Family/Youth – Plan programs to encourage participation of family/youth at unit

functions and to be the liaison person between the Unit and International Family/Youth

Standing Committee. (1/21/94)

6. Historical – To record events including written and pictorial material associated with unit

activities and to maintain an historical record of such.

7. Hospitality To receive and make welcome guests and new members at club functions.

Recommend ways to meet and greet all club members and guests at rallies and/or

seasonal functions.

8. Legislative – To study, advise and recommend legislation in the interest of the Club and

its members; to recommend opposition to all legislation which is discriminatory and

injurious to the interest of the Club and its members.

9. Membership – Be the Unit/Club contact for prospective new members and explain the

purpose and objectives of the Wally Byam Caravan Club International. Extend invitations

to prospective members to attend a rally or meeting when making application for

membership. Coordinate with the Treasurer to ensure having an accurate list of paid-up

members, and to assist the Treasurer, as needed, in following up on all members who

have not paid dues by October 15th.

10. Publicity – To collect newsworthy items of interest to club members and to publish

monthly a newsletter containing past and future events of the Unit, Region and

International. To publish yearly a roster in the form and content as directed by the

Executive Board. Forward material to Headquarters for publishing in the Blue Beret and

Directory with respect to the Unit’s activities schedule.

11. Public Relations -To maintain communications with the International and Region Public

Relations Committees for maintaining a continuing program of public relations between

WBCCI and communities being exposed to rallies and caravans.

Sec. 3 Special Committees may be appointed by the President as required.

ARTICLE III

GUESTS

Sec. 1 A guest (or guests) sponsored and invited by a member in good standing, and using the

member’s trailer or motorhome or staying in a non-RV facility such as a cabin, motel

room, etc., may attend activities of the Unit. Members sponsoring such a guest shall pay

one extra rally fee exclusive of the parking fee.

Sec.2 A member in good standing in this Unit may sponsor and invite a non-member Airstream

recreational vehicle owner, as a prospective member, to attend rallies and other activities

of the Unit.

Sec.3 Members in good standing in the International Club may attend activities of the Unit

provided that such members, and where required, shall have made prior reservation for

each attendance.

Sec.4 A unit, once each calendar year, may host a rally or caravan or combination thereof with

a recreation vehicle club not chartered by the Wally Byam Caravan Club International,

Inc., and it may conduct, twice each calendar year, (but not more than 50% of the rallies

and caravans conducted by that unit in any calendar year) a buddy rally or a buddy

caravan or combination thereof to which each member of the unit may invite not more

than one non-member recreation vehicle family.

The non-member RV family to be invited is intended to be one which is a prospective

member and one which does not own an Airstream. The family is invited to the buddy

rally or caravan to introduce them to the WBCCI “Way of Life” and the unit members in

the hope they might decide to purchase an Airstream and join the club. A buddy rally is

not intended to be used by current or past WBCCI members to attend a WBCCI rally in

their non-Airstream vehicles.

ARTICLE IV

NOMINATING COMMITTEE

Sec. 1 The Executive Board shall, not less than ninety (90) days prior to the unit’s annual

business meeting, appoint a three member Nominating Committee who shall, after having

obtained the prior acceptance for office of each nominee if elected, place in nomination

all qualified candidates for each office to be filled by election, and submit a written report

to the Executive Board which shall include the names of all candidates considered, and

the President shall distribute the report to the membership not less than fifteen days prior

to said business meeting. Additional candidates who have previously consented to accept

the office if elected, may be placed in nomination from the floor of said meeting. No

seconds are required for any nomination.

ARTICLE V

DUTIES OF OFFICERS

Sec. 1 The President shall:

• Preside at all meetings of the Unit and Executive Board.

• Enforce the Constitution and Bylaws.

• Appoint all standing committees and the Parliamentarian.

• Have such powers and duties as normally pertain to the principal executive officer.

• Issue notices of all meetings of the Unit and the Executive Board as prescribed in Article

VI, Sec. 1 and Article VIII, Section 2 of the Constitution and ARTICLE XI, Sec.1 of the

Bylaws.

• Prepare an agenda of pending business for use by the presiding officer at each meeting.

• Coordinate with the Membership and/or Treasurer to maintain an accurate roster of paidup

members of the Unit.

Sec. 2 The 1st Vice President shall:

• Attend all business meetings of the Unit and the Executive Board.

• Shall assist the President.

• Assume the duties of the President in the President’s absence.

Sec.3 The 2nd Vice President shall:

• Attend all business meetings of the unit and the Executive Board.

• Assist the President and the First Vice President.

• Assume the duties of the First Vice President in the absence of said officer.

• Assume the duties of the President in the case of the absence of the President and the

First Vice President.

• Perform the duties as assigned by the Executive Board.

Sec.4 The Recording Secretary shall:

• Record and preserve the minutes of all official meetings of the Unit and the Executive

Board, and mail copies to the members of the Executive Board not more than fifteen days

following each meeting.

• Record the attendance of the officers at each meeting and advise the presiding officer if a

quorum is present.

Sec.5 The Treasurer shall:

• Maintain the financial records of the Unit and receive all monies, as prescribed in

International Bylaws, Article XVI Financial Management Sec. 12-14 and Policy,

Financial Data Guidelines, and promptly deposit them in the bank previously chosen by

the Executive Board.

• Notify members of expiration of dues, issue receipts for dues paid, and maintain an up-todate

roster of paid-up members. Changes to this roster shall be shared with the Secretary,

the Newsletter Editor, and the Membership Chairman. In addition, the Membership

Chairman shall be notified of all members who have not paid their dues by October 15th

in order that the membership chairman might assist the Treasurer in contacting those

members to collect their dues prior to November 1st.

• Submit a full written report of finances to the Executive Board at each meeting. Each

year the books and accounts will be audited by a committee selected by the incoming

President. Before retirement, all books, monies and property of the Unit shall be

delivered promptly to the incoming Treasurer.

Sec. 6 The duties of the Trustees (or Directors) shall be:

• To attend all meetings of the Unit and the Executive Board.

• To accept special assignments as directed by the President. Additional duties may be to

chair or be members of committees.

ARTICLE VI

DELEGATES

Sec. 1 The Executive Board shall appoint one delegate and one alternate from among the

Regular Members of this unit who will attend the annual Delegates Meeting of the parent

organization, Wally Byam Caravan Club International, Inc. An Affiliate Member of this

unit who is a regular member in the same region may be appointed if the unit has no

Regular Members who are going to attend the Delegates Meeting. Any vacancy occurring

following such selection shall be filled by appointment by the President. The President

and Secretary shall certify to these appointments. The delegate and alternate should be

instructed on how to vote on behalf of the unit regarding issues to come before the

delegates.

ARTICLE VII

DUES

Sec. 1 The annual Unit dues of Regular and Affiliate members shall be set by the Executive

Board.

Sec. 2 A member who fails to pay properly assessed International and Unit dues before

November 15 may not be listed in the Annual Membership Directory of the International

Club for the following year. If the dues are not paid and receipted by the Treasurer on or

before December 31, the membership will be terminated.

ARTICLE VIII

CODE OF ETHICS

Sec. 1 All members shall abide by the following Code of Ethics:

A. To be ever mindful of our responsibility to Wally Byam Caravan club International,

Inc., and through conduct, indicate to the public that membership in this organization

is an assurance of our courtesy on the road and good will to all peoples and countries.

B. To be ever mindful of what we say or print with respect to its effect on others so as to

avoid disharmony and ill feelings among club members and to dedicate ourselves to

the work of cementing together the members of WBCCI in bonds of good fellowship

and mutual understanding.

C. To conduct ourselves in a manner to inspire others engaged in recreational vehicle

travel to a full appreciation of the intent and meaning of this code.

D. To maintain our camps in an orderly manner and leave them the same way.

ARTICLE IX

LIABILITY

Sec. 1 Neither the Unit nor its officers are responsible for the loss of or damage to property or

for injury to or death of a person on the premises of any club function. This freedom from

responsibility for loss or damage to property applies regardless of whether that property

has been received by any member or officer or left upon the premises.

ARTICLE X

POLICY

Sec. 1 Policy consistent with the Constitution and Bylaws of the Unit and with the Constitution,

Bylaws and Policy of the Wally Byam Caravan Club International, Inc., embodying

additional provisions for the government of the Unit may be adopted by the Executive

Board or the Unit members.

ARTICLE XI

AMENDMENTS

Sec. 1 These Bylaws may be amended at any business meeting of the Executive Board by a twothirds

vote provided the proposed amendment has been submitted to all members of the

Executive Board in writing ten (10) days prior to such meeting.

Sec. 2 Such amendments shall become effective upon adoption.

ARTICLE XII

MERGER, CONSOLIDATION OR DISSOLUTION OF THIS UNIT

Sec. 1 In the event the members of this Unit deem it desirable for this Unit to merge with

another Unit, or for the Unit to consolidate with one or more Units, or for the Unit to

dissolve, the members shall, through the President of this Unit, follow the appropriate

procedures as prescribed in ARTICLE VII, Section 1 through 6 of the Bylaws of the

International Club. These procedures are in accordance with Section 501(c) 7 of the

Internal Revenue Service Code. Whether the Unit merges with another Unit, or

consolidates with other Units, or the Unit dissolves, none of the funds or property of this

Unit shall inure to the benefit of any member.

*These Bylaws, as last amended, were adopted on September 30, 2017.